President: Doug Grenier
Secretary: Tatum Adams
Members at Large:
Treasurer: Open *This position is not a HOA Board position
Chair: Roger Spillman
Bylaws and Covenant Committee
Chair: Tom Nilsson
Chair: Jerel Byrd
Chair: Tatum Adams
updated 06/01/2021 12:15pm
Board Member Roles: The HOA Board is made up of Villages of Birchwood homeowners who volunteer their time to help maintain the neighborhood by keeping it safe, maintained, and inviting for those who with to move into the neighborhood. Board members are not compensated for their time.
President: The President oversees the board to ensure all projects are moving forward. This position also signs all contracts, leases, and purchase agreements.
Secretary: The Secretary keeps meeting minutes, is the custodian of the corporate records, and performs other duties as required by the President.
At Large Member: At large members assist with day to day running of neighborhood. Tasks include, but are not limited to, Closing Letters, Bid requests for repairs, gate code maintenance, website maintenance, dues letters, answering email, communicating with city officials, and any other task that is needed on behalf of the neighborhood.
Treasurer: The treasurer handles the financial aspect of the HOA. Receives and deposits dues, issues payments, balances all financial accounts. This position works closing with the HOA accountant to ensure financials are kept in order.
HOA Meetings: The HOA meets yearly, typically the first week of June. The Board meets every 4-6 weeks throughout the year. Minutes are recorder for each meeting and can be located here.